Policy Manual

Work Schedules

The University's standard work week for pay computation purposes is 12:01 a.m. Monday through 12:00 midnight Sunday.

The normal business hours of the University are 9:00 a.m. – 5:00 p.m. Monday through Friday. The operational needs of some units may require variations to these hours.

The normal weekly work schedule for staff members is 35 hours per week made up of five (5) 8-hour work days each including one unpaid hour for lunch. Lunch hours are normally scheduled between 11:30 a.m. and 2:00 p.m.

It is the responsibility of the supervisor to establish work schedules to meet the operating needs of the unit, advise staff members of the daily and weekly work schedules of their positions when hired, and advise staff members of changes in working hours as far in advance as possible.

The regular work schedule for a position is designated by the supervisor on the Request for Compensation/Employment Services (HR1) at the time the form is submitted.

It is recognized that circumstances may arise in which a staff member is required to work overtime with little or no advance notice.

An increase or decrease in the regular work schedule of a weekly-paid staff member (e.g., from 35 to 37.5 hours) requires approval by The Division of Human Resources/Compensation if the change is expected to continue for more than four (4) consecutive weeks. Such a change requires a letter of justification addressed to HR/Compensation and signed by the head of the responsibility center.

601.1 UNIVERSITY STAFF WORKING AT UPHS, CHOP AND THE WISTAR INSTITUTE

Hours of work for University staff who are assigned to work at the University of Pennsylvania Health System (UPHS), the Children’s Hospital of Philadelphia (CHOP) or the Wistar Institute are established in accordance with operational needs. University pay practices, benefits and policies apply to these staff members.

601.2 UNIVERSITY STAFF WHO ARE COVERED BY COLLECTIVE BARGAINING AGREEMENTS

University staff covered by collective bargaining agreements should refer to the appropriate article in their contracts.




Policy Number: 601
Effective Date: 12/21/2010
Supersedes Policy Number(s): 601 (02/01/1990, 06/24/1999)
Applicability: All Staff Members
Cross-reference: Policy 302


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