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Policy Manual

Work Schedules

The University's standard work week for pay computation purposes is 12:00 a.m. Monday through 11:59 p.m. Sunday.

The core business hours of the University are 9:00 a.m. – 5:00 p.m. Monday through Friday. The operational needs of some units may require variations to these hours.

The total number of hours non-exempt weekly-paid staff are anticipated to work each week are called "scheduled hours".  For full-time staff, this is typically 40 hours, 37.5 hours or 35 hours.  Scheduled hours are included in a staff member's record in Workday, and any changes to a non-exempt weekly-paid staff member's scheduled hours that are expected to continue for more than four (4) consecutive weeks must be updated in Workday, following approval by Human Resources.

Non-exempt weekly-paid staff may also have a regular work schedule (for example, 9 a.m. to 5 p.m., Monday through Friday).  It is the responsibility of the supervisor to establish work schedules to meet the operating needs of the unit, advise staff members when hired of their daily and weekly work schedules, and advise staff members of changes in their work schedules as far in advance as possible.

Although non-exempt weekly-paid staff members have established work schedules and scheduled hours, it is expected they may need to work outside of their regular work schedules and/or their scheduled hours.  Non-exempt weekly-paid staff are paid for all time worked and are required to accurately record in Workday all time worked each work week.  Refer to the following policies for additional information: Overtime Compensation and/or Compensatory Time - Policy 302 and Time Reporting.

Exempt monthly-paid staff are also assigned work schedules and scheduled hours in Workday.  However, these staff are expected to work as needed and are paid on a salary basis that is intended to compensate them for all time worked, regardless of the number of hours.


Hours of work for University staff who are assigned to work at UPHS, Children’s Hospital of Philadelphia (CHOP) or the Wistar Institute are established in accordance with operational needs. University pay practices, benefits and policies apply to these staff members.


University staff covered by collective bargaining agreements should refer to the appropriate article in their contracts.

Policy Number: 601
Effective Date: 12/21/2010
Revised Date: 06/11/2019
Last Reviewed: 07/01/2019
Supersedes Policy Number(s): 601 (02/01/1990, 06/24/1999)
Applicability: All Staff Members
Cross-reference: Overtime Compensation and/or Compensatory Time - Policy 302, Meal and Rest Breaks – Policy 309.

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