Special Winter Vacation
The weekdays between the Christmas Day and New Year's Day holidays are designated as special winter vacation days, created to allow regular University staff members time off with pay between the fall and spring semesters. These days are not holidays for pay computation purposes.
Each year the Vice President for Human Resources announces the dates on which the special winter vacation is observed.
Except for those departments, laboratories, libraries and offices which must remain open to maintain services during this period, the University is closed.
Staff members who are required to work during this period receive equivalent time off with pay which must be taken within ninety (90) days.
Regular full-time staff members are paid for time not worked during the entire vacation period.
Staff members who are absent from work either the workday before or after the special winter vacation, or both days, will receive pay for the special winter vacation provided that absence is charged to pre-approved paid time off, or to sick days substantiated by a written note from the employee's health care provider.
The special winter vacation days are not cumulative and are not counted in computing terminal vacation pay.
608.1 PART-TIME STAFF MEMBERS
If a special winter vacation day falls on a day that a regular, part-time staff member is scheduled to work, the staff member is paid at his/her normal rate and does not work.
608.2 UNIVERSITY STAFF WORKING AT UPHS, CHOP AND THE WISTAR INSTITUTE
University staff assigned to work at the University of Pennsylvania Health System (UPHS), the Children’s Hospital of Philadelphia (CHOP) or the Wistar Institute may be required to work University-recognized holidays or during the special winter vacation. University pay practices, benefits and policies apply to these staff members.
608.3 UNIVERSITY STAFF WHO ARE COVERED BY COLLECTIVE BARGAINING AGREEMENTS
University employees covered by collective bargaining agreements should refer to the appropriate article in their contract.
608.4 STAFF SEPARATING FROM THE UNIVERSITY
Staff separating from the University do not receive pay for the special winter vacation unless they work the next scheduled work day after the special winter vacation.
Policy Number: 608
Effective Date: 12/21/2010
Supersedes Policy Number(s): 507, 608 (02/01/1990, 12/15/2000, 12/11/2001)
Applicability: All Regular Staff Members
Cross-reference: Policy 302, Policy 605, Policy 607, Policy 612, Policy 613, Policy 629