Policy Manual

Attendance

This policy has been designed to provide attendance standards for all staff and outline the appropriate procedures to follow for scheduled and unscheduled absences.

603.1 DEFINITIONS

Scheduled absences:

Time away from work which is scheduled and approved in advance by the staff member’s supervisor. This includes paid time off, jury duty, military leave, death in the family and sick time used for health care provider appointments.

Unscheduled absences:

Time away from work which is not scheduled in advance or approved by the staff member’s supervisor. This includes unscheduled sick time and/or leaving the workplace before the end of the scheduled work hours.

Lateness:

Not being in the workplace and ready to work by the start of the staff member’s regularly scheduled work day.

603.2 REPORTING TO WORK

Staff members are expected to be in the workplace and ready to work at the start of their scheduled work day. If a staff member is unable to report to work by the designated time, the staff member must contact the supervisor prior to the start of the scheduled workday.

603.3 REQUESTS FOR TIME OFF

All requests for time off must be made in advance to the supervisor. Staff members who wish to take time off must submit their written requests to their immediate supervisor for approval at least * days in advance.

In emergency situations shorter notice may be accepted with the supervisor’s approval.

*The supervisor should determine and communicate how much advance notice s/he requires.

603.4 SICK LEAVE

Sick leave is to be used only in accordance with the University Sick Leave, Short Term Disability and Family and Medical Leave policies. Sick leave of up to five (5) days per calendar year may be used for a member of the staff member’s family for the reasons and family members outlined in the Sick Leave Policies (612 and 613) and for health care provider appointments when it is not possible to schedule them during non-working hours. Sick time used for health care provider appointments, which are not medically urgent, must be scheduled in advance and approved by the supervisor.

If a staff member is unable to work due to illness, s/he should notify his/her supervisor as soon as possible, but no later than the starting time of the staff member’s day. A staff member must notify his/her supervisor on each day of absence unless other arrangements have been made.

Note: Paid Time Off cannot be used for sick time except prior to using short term disability or family and medical leave as documented in the Short Term Disability and Family and Medical Leave policies.

603.5 UNIONIZED STAFF MEMBERS

Staff members covered by collective bargaining agreements should refer to the appropriate contract article.



Policy Number: 603
Effective Date: 06/24/2015
Supersedes Policy Number(s): 603 (02/01/1990, 11/01/1998, 12/11/2001)
Applicability: All Staff Members
Cross-reference: Policy 601Policy 602Policy 607Policy 609Policy 610Policy 611Policy 612Policy 613


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