The University has specific responsibilities under federal, state and local laws which regulate the conditions under which employees' jobs may be terminated. These responsibilities must be met by the University regardless of the source of funds from which individual salaries are paid. Any individual who disregards this policy and terminates the employment of an employee improperly assumes responsibility for any penalties, liabilities and expenses which may arise out of that action and may be subject to discipline up to and including discharge.
Nothing contained in this policy is intended to create legally enforceable contractual rights.
623.1 VOLUNTARY VERSUS INVOLUNTARY SEPARATION
Separations may be either voluntary or involuntary. Voluntary separations include resignations, quit without notice, medical necessity, and retirement. Involuntary separations include staff reductions due to lack of funds or lack of work, completion of contract, discharge for unsatisfactory job performance, and misconduct or serious misconduct.
When a staff member is separated from the University, it is the responsibility of the home department to document the termination, stop payroll and stop benefit premium payments. Any costs for benefits premiums that arise from incorrect entry in PennWorks are the responsibility of the department and may be charged to the department. In addition, the former staff member's University identification card (except those of retiring employees), keys, all library books and other University property must be returned to the University.
623.2 CODES FOR USE WITH PENNWORKS
Departments should use the following codes to ensure accurate personnel records and to permit proper determination of eligibility for unemployment compensation:
*These codes require supporting documentation and approval by DHR / Staff & Labor Relations.
|*03||Lack of funding|
|04||Completion of contract|
|06||End of appointment|
|Termination for Cause|
|*21||Excessive unexcused absence or lateness|
|*23||Misconduct, violation of rules, or serious misconduct|
|40||Accepted new job (academic)|
|41||Accepted new job (non-academic)|
|42||Marriage or domestic obligations|
|43||Dissatisfied with pay|
|*45||Quit without notice|
|47||Returned to school|
|*48||Dissatisfied with working conditions|
|49||Student job ended|
|Other Types of Separation|
Policy Number: 623
Effective Date: 9/1/1991
Supersedes Policy Number(s): 708
Applicability: All Regular Staff Members
Cross-reference: Policy 001, Policy 621, Policy 624, Policy 626, Policy 627, Policy 628, Policy 629, Policy 630