Policy Manual

Quit Without Notice

A staff member who fails to give proper notice of resignation or leaves the job indicating an intention not to return to work has quit without notice. Proper notice is defined in the Resignation Policy (Policy 626). In addition, a staff member who is absent from work is required to notify his/her supervisor. A staff member should notify his/her supervisor or established designee about the absence by the start of his/her regular work schedule. A staff member who is absent for three (3) consecutive workdays without notice is deemed to have quit. This quit without notice is considered a voluntary termination.

627.1 STEPS FOR THE SUPERVISOR TO FOLLOW

The supervisor should consult immediately with Human Resources when a staff member fails to come to work and does not contact the department. After consultation with Human Resources and after the staff member has been absent without notice for three (3) consecutive work days, the supervisor should send a letter with assured delivery, such as an overnight courier or certified mail, to the absent staff member at the last address of record. A copy of the letter should also be sent to the absent staff member via regular mail.

The letter should advise the staff member that his/her employment with the University has been terminated in accordance with the Quit Without Notice Policy and that the termination will be recorded as a quit without notice.

Staff members who have successfully completed their Introductory Period and have quit without notice are entitled to payment for any accrued but unused paid time off (PTO). There is no payment for unused sick leave.

It is the responsibility of the home department to enter into Workday the termination of a staff member (along with entering the reason for termination as quit without notice), as soon as possible.

Any costs for benefits premiums that arise from incorrect and/or late entry of a staff member’s termination into Workday are the responsibility of the home department and may be charged to the department. 

It is also the responsibility of the home department to collect the terminating staff member's University identification card, keys, library books and any other University property, as well as take reasonable steps to inventory and remove (or request removal of) the terminated staff member’s access privileges to University, departmental, School, and other information systems containing personal or proprietary data.

627.2 STAFF WORKING IN OTHER JURISDICTIONS

The benefits and policies for University of Pennsylvania staff members who work in locations outside of the Commonwealth of Pennsylvania may be different from the benefits and policies set forth in this policy.

Staff members working outside the Commonwealth of Pennsylvania should contact Human Resources for more information.


Policy Number: 627   
Effective Date: 05/17/1999
Last Reviewed: 05/28/2018
Revised Date: 07/01/2019
Supersedes Policy Number(s): 627 (07/01/1989)
Applicability: All Staff Members
Cross-reference: Return of University Property - Policy 624, Resignation - Policy 626Termination - Policy 629

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