Policy Manual

Quit Without Notice

A staff member who fails to give proper notice of resignation or leaves the job indicating an intention not to return to work has quit without notice. Proper notice is defined in the Resignation Policy. In addition, a staff member who is absent from work is required to notify his/her supervisor. The staff member should notify his/her supervisor or established designee about the absence by the start of his/her regular work schedule. A staff member who is absent for three (3) consecutive work days without notice is deemed to have quit. This quit without notice is considered a voluntary resignation.


The supervisor should consult immediately with the Division of Human Resources Staff and Labor Relations when a staff member fails to come to work and does not contact the department. After consultation with Human Resources and after the staff member has been absent without notice for three consecutive work days, the supervisor should send a letter with assured delivery, such as Federal Express or certified mail, to the absent staff member at the last address of record. A copy of the letter should also be sent to the absent staff member via regular mail.

The letter should advise the staff member that his/her employment with the University has been terminated in accordance with the Quit Without Notice Policy and that the termination will be recorded as a quit without notice.

A staff member who quits without notice is entitled to payment for accrued but unused paid time off. There is no pay continuation or payment for sick leave.

When a staff member quits without notice, the home department is responsible for entering the separation in PennWorks using the appropriate separation code (quit without notice) to document the termination, stop payroll and stop benefit premium payments. In addition, the terminating staff member’s University identification card, keys, library books and other University property must be returned to the University.

Policy Number: 627
Effective Date: 5/17/1999
Supersedes Policy Number(s): 627 (07/01/1989)
Applicability: All Staff Members
Cross-reference: Policy 623Policy 624Policy 626Policy 629

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