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Policy Manual

Regular Part-Time Staff Members

116.1 DEFINITION

A regular part-time staff member is defined as an individual whose scheduled hours are between 17.5 to 34 hours per week (910 to 1,768 hours per year, and FTE 43.5% to less than 87.5%) and who fills an ongoing, budgeted position approved by Human Resources.

116.2 SALARY DETERMINATION

A regular part-time staff member’s salary is prorated, based on the percentage of a full-time schedule worked.

116.3 BENEFITS

Regular part-time staff members are eligible for:

  1. Medical: Aetna POS II Standard plan (formerly called the ACA medical plan).  The cost for single coverage is partially subsidized by the University.  For more information visit Penn Part-Time ACA Benefits.
  2. Dental: The full cost (based on University group rates) is paid by the staff member.
  3. Vision: The full cost (based on University group rates) is paid by the staff member.
  4. Life Insurance: $50,000 Basic Life Insurance policy paid by the University.
  5. Supplemental Life Insurance:  Up to two times base salary, the full cost (based on University group rates) is paid by the staff member.
  6. Sick Leave: Eligibility is the same as for regular full-time staff.  Sick leave is accrued in hours and prorated based on scheduled hours.
  7. Paid Time Off (PTO):  Eligibility is the same as for regular full-time staff.  PTO is accrued in hours and prorated based on scheduled hours.
  8. Holidays: Prorated based on scheduled hours, time off with regular pay is granted in accordance with University policy for all holidays, including the special winter break between Christmas and New Year's Day, which fall on the staff member's regularly scheduled workdays.  No additional payment is made for holidays which fall outside regularly scheduled workdays.
  9. Leave with Pay: Eligibility is the same as for regular full-time staff.  Prorated based on scheduled hours; jury duty and bereavement leave.
  10. Leave without Pay: Eligibility is the same as for regular full-time staff.
  11. Long-Term Care Insurance: The full cost (based on University group rates) is paid by the staff member.
  12. Retirement: Weekly-paid part-time staff members who work the minimum required hours (1,000) will be eligible to participate in the Basic and Matching Plans and they may continue to contribute to the Supplemental Retirement Annuity (SRA) plan.  Part-time staff members participating in the Retirement Allowance Plan (RAP) prior to July 1, 2018 who do not meet the minimum required hours will remain in the RAP.
  13. More Than One Position: Individuals having more than one position will have all scheduled hours combined for benefits eligibility, as long as both positions are the same employee type (for example, staff) and the same pay group (for example, hourly).  If all combined scheduled hours equal at least 35 hours/week (1,820 hours per year, and FTE 87.5%), an individual will be considered eligible for full-time benefits.

Policy Number: 116
Effective Date: 07/01/2018
Last Reviewed:  03/28/2019
Revised Date:  07/01/2019
Supersedes Policy Number(s): 116 (02/01/1990, 07/01/1999, 8/4/2011, 120/8/2014, 07/1/2017)
Applicability: Regular part-time staff 
Cross-reference: Staff Requisitioning, Recruitment, Selection, Reference Checks, Employment Offer, and Offer Letters - Policy 101,  Classification and Salary of Staff Positions - Policy 303Dental Plans - Policy 401Medical Plans - Policy 402Group Life Insurance - Policy 403Short-Term Disability - Policy 404Long-Term Disability - Policy 405Tuition Assistance for Faculty and Staff - Policy 406Tuition Benefit for Dependent Children Attending the University of Pennsylvania - Policy 407Tuition Benefit for Dependent Children Attending Other Colleges and Universities (Direct Grants) - Policy 408Tuition Benefit for Spouses Attending the University of Pennsylvania - Policy 409Bridging of Service Periods - Policy 410Reciprocal Credit for Service - Policy 411Holidays - Policy 605Paid Time Off - Policy 607Special Winter Vacation - Policy 608Bereavement Policy - Policy 609Time Off for Jury Duty and Court Appearance with Pay - Policy 610Military Leave - Policy 611Sick Leave Accrued- Policy 612Sick Leave and STD for Faculty and Employees at or Above Position Grade 29/E - Policy 613Sick Leave and Paid Time Off Credit for Transferred Staff and/or Staff Whose Position Classification Changes - Policy 614Reciprocal Sick Leave Agreement - Policy 615Leave of Absence Without Pay - Policy 616Paid Parental Leave - Policy 635

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