Limited Service Staff Members

115.1 DEFINITION

A Limited Service staff member is a staff member who works full-time (35 - 40 hours per week) for 9 or 10 months of the fiscal year and whose appointment is ongoing. The months worked need not be consecutive.

115.2 SALARY

Limited Service staff members receive a fraction of the full-time annual salary for their positions in direct proportion to the fraction of the year in which they actively work. Calculations are based on a monthly basis for exempt staff members and on a 52-week basis for non-exempt staff members.

115.3 BENEFITS

Limited Service staff members are eligible for the benefits available to full-time staff members with limitations on paid time off and no paid leave for military duty. Information concerning specific benefits follows.

  1. Health
    Limited Service staff members are eligible for the University contribution toward the monthly premium cost upon appointment. Staff member contributions are made through payroll deduction (monthly for exempt staff and weekly for non-exempt staff).
  2. Dental
    Eligibility for University contribution toward the monthly premium cost of single coverage begins upon appointment. Staff member contributions are made through payroll deduction.
  3. Vision
    Limited Service staff members are eligible for University group rates. The entire premium is paid by the staff member through payroll deduction.
  4. Life Insurance
    Coverage begins upon appointment and premiums are paid for the basic level of coverage by the University.
  5. Pre-Tax Expense Accounts
    Limited Service staff members are eligible to contribute to the Health Care and Dependent Care Pre-Tax Expense Accounts upon appointment.
  6. Long-Term Care Insurance
    Limited Service staff members are eligible for University group rates. The entire premium is paid by the staff member.
  7. Sick Leave/Short-Term Disability
    Accrual of sick leave is the same as for full-time staff members. There is no sick leave accrual for the months the staff member is not working at Penn.
  8. Long-Term Disability
    Participation is the same as for full time staff. Senior administrative officers are eligible upon appointment.
  9. Retirement
    Limited Service staff members are eligible for the Tax-Deferred Retirement Plan (TDR). Participation is subject to the terms and conditions of the plan. Limited Service staff members may also participate in the Voluntary Supplemental Retirement Annuity (SRA).
  10. Faculty/Staff Scholarship Program
    Eligibility for faculty/staff scholarships is under the same terms and conditions as regular full-time staff members.
  11. Paid Time Off
    Four (4) days of paid time off are given each July 1 for use only in that fiscal year. Paid time off days may not be carried over into the next fiscal year.

    Limited Service staff members who are hired prior to January 1 will receive four (4) days of paid time off. Limited Service staff members who are hired after January 1 will receive two (2) days of paid time off to be used in the remainder of that fiscal year.

    Limited Service staff members terminating employment will be paid for any unused paid time off remaining for that fiscal year.
  12. Holidays
    Time off with regular pay is granted in accordance with University policy for all holidays, including the special vacation days between Christmas and New Year's Day, which fall within the scheduled period of active work. No additional payment is made for holidays which fall outside scheduled working periods.
  13. Leave with Pay
    Eligibility for paid leave for jury duty or a death in the family is the same as that of regular full-time staff members.
  14. Leave without Pay
    Eligibility for leave without pay is the same as that of regular full time staff members.

115.4 USE OF FACILITIES

Limited Service staff members are eligible to use University facilities (e.g., libraries, recreational programs, Faculty Club, etc.) in accordance with University policies for staff members.

 


Policy Number: 115
Effective Date: 12/03/2014
Supersedes Policy Number(s): 115 (02/01/1990, 04/01/1998, 07/01/2000, 12/14/2004)
Applicability: All Limited Service Staff Members
Cross-reference: Policy 101Policy 302Policy 401Policy 402Policy 403Policy 404Policy 405Policy 406Policy 407,Policy 408Policy 409Policy 410Policy 411Policy 412, Policy 605Policy 606Policy 607Policy 608Policy 609Policy 610Policy 611Policy 612Policy 613Policy 614Policy 615Policy 616


Policy Manual Disclaimer