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Policy Manual

Internal Hire (formerly Transfer Policy)

A current University staff member filling another posted position within the University is an internal hire.  Hiring Officers are encouraged to consider competitively qualified, current University staff members to fill vacant positions.

Staff members should have satisfactory performance in their current positions to be considered for internal hire. Normally, staff members in disciplinary status are not eligible for internal hire. In addition, staff members must have at least six (6) months of continuous service in their current positions to be eligible. Exceptions to the above will be handled on a case-by-case basis by the Human Resources.

117.1 SALARY ADJUSTMENTS

Human Resources will determine if a compensation change is appropriate for an internal hire. Internal hires making lateral moves (i.e., moving into a position that is the same job profile and grade profile as the one they are vacating) are not eligible for compensation changes.

117.2 EVALUATION PERIOD

If an internally hired staff member's performance does not meet departmental standards during the first 90 calendar days in the new position, the staff member may be placed on probation in accordance with the third step of the Performance Improvement/Discipline Policy. The length of probation must be determined in consultation with Human Resources.

117.3 STAFF GRIEVANCE PROCEDURE AND WORKPLACE ISSUE RESOLUTION PROCESS

During the evaluation period, internally hired staff members are eligible to use the Staff Grievance Procedure and Workplace Issue Resolution Process. Staff members may consult with Human Resources about the Staff Grievance Procedure and  Workplace Issue Resolution Program.

117.4 UNIVERSITY STAFF WHO ARE COVERED BY COLLECTIVE BARGAINING AGREEMENTS

University staff members covered by collective bargaining agreements should refer to the appropriate article in their contract.

 


Policy Number: 117
Effective Date: 12/04/2014
Revised Date: 03/19/2019
Last Reviewed Date: 07/01/2019
Supersedes Policy Number(s): 117 (09/01/1991)
Applicability: All Transferred Staff Members
Cross-reference: Staff Requisitioning, Recruitment, Selection, Reference Checks, Employment Offer, and Offer Letters - Policy 101, Posting of Position Openings - Policy 104Sick Leave and Paid Time Off Credit for Transferred Staff and/or Staff Whose Position Classification Changes - Policy 614Staff Grievance Procedure - Policy 620Performance Improvement/Discipline - Policy 621Termination - Policy 629

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