Policy Manual

Form I-9

Form I-9 is used to verify the identity and employment authorization of individuals hired for employment in the United States. In accordance with U.S. Immigration Law, the University of Pennsylvania must ensure proper completion of Form I-9 for all individuals who are hired (or rehired) to perform work in the United States in exchange for wages or other remuneration.  

It is a violation of U.S. Immigration Law to continue the employment of a person if the employer knows or should know that the person is not authorized to work in the United States.  Timely completion of the Form I-9 facilitates compliance with this obligation.

An individual who fails to present to the University the required Form I-9 documentation, or an acceptable receipt, within three (3) business days from his/her first day of work, or prior to the expiration of his/her work authorization documentation, is not permitted to work until the required documentation has been presented.  If the documentation is not presented, then separation from employment is appropriate.

See the Hiring Officer's Handbook for information about completing the Form I-9.

Policy Number: 207
Effective Date: 07/01/2019
Applicability: All employees
Cross-reference:  Staff Requisitioning, Recruitment, Selection, Reference Checks, Employment Offer and Offer Letters - Policy 101, Temporary Staff on Penn's Payroll - Policy 114


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