Policy Manual

Employment of Non-U.S. Citizens

This policy has been designed to assure compliance with the laws, regulations and procedures governing the employment of individuals who are not United States citizens.

With authorization from the Division of Human Resources/Recruitment and Staffing, individuals who are not United States citizens or immigrants with permanent resident status are permitted to work as staff members at the University provided that there is compliance with applicable laws, regulations and procedures.

United States Citizenship and Immigration Services (USCIS) regulations require that non-citizens apply for and obtain the appropriate visa and required endorsement before they can be lawfully employed. This process often takes several months and may be delayed even longer by diplomatic complications. Therefore, it is important to advise non-citizen applicants that they begin the process well in advance of the date they expect to work.

Foreign nationals who have permanent resident status in the United States can be employed under the same conditions as United States citizens. All new employees, regardless of citizenship, are required to provide at the time of hiring appropriate documentation establishing identity and employment eligibility.


Departments contemplating inviting a foreign scholar to the University should check with Penn Global. It offers a full range of services on immigration and can provide advice on regulations, housing and insurance, as well as assistance with the United States Citizenship and Immigration Services.

Faculty and staff who do not have a Social Security card issued by the United States Social Security Administration will need to provide their passport number and country code to their Business Administrator in order to be entered into the University of Pennsylvania’s PennWorks system.

Any cases that result in termination of the appointments of faculty or staff who are not United States citizens by the University must come to the notice of Penn Global and Human Resources/Staff and Labor Relations.


Policy Number: 108
Effective Date: 12/10/2014
Supersedes Policy Number(s): 110, 108 (09/01/2014)
Applicability: All Faculty & Staff
Cross-reference: Policy 101Policy 104Policy 105Policy 119

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