Service Recognition Program

The University of Pennsylvania Service Recognition Program recognizes and shows appreciation for long-term full and part-time employment with the University of Pennsylvania. Faculty or staff with ten or more years of service are recognized at five year service milestones. Recognition occurs during the calendar year in which the milestone occurs.

These service milestones are recognized by presentation of a gift in a manner determined by the respective school or center in which the faculty or staff member works. In the case of the School of Medicine, the recognition process is a department determination.


This policy applies to all full-time and part-time faculty and staff members of the University. The service recognition milestone must occur between January 1 and December 31 of the subject year, based on the employment date in PennWorks or the original hire date in the case of bridged time. The eligible member must be in active service on their service milestone date in order to receive this award. Members in leave of absence status will receive their awards upon their return.



During the calendar year of the faculty or staff member's 10th, 15th, 20th, 25th, 30th, 35th, 40th, 45th, and 50th year service milestone, s/he will receive a gift based on the number of years of service.

These gifts were selected by a campus-wide task force facilitated by Human Resources, based on their reflection of the traditional character of the University. These awards are not redeemable for cash, nor may they be exchanged.


The Division of Human Resources will be responsible for providing to Schools and Centers the gifts to be awarded, and for generating the lists of faculty and staff eligible for service recognition. Human Resources will forward the following to the designated contact in each school/center, and in the case of the School of Medicine, each department:

A printout of names of all faculty/staff eligible for recognition verification.

Instructions outlining the ordering of service recognition gifts

Sample congratulatory letter to be signed by the Dean, Vice President or Director of the respective school/center and presented with the award

Helpful hints regarding presentation options

Discrepancies in eligibility information are to be reported to the Human Resources Quality of Worklife Office for further research and determination.

Policy Number: 701
Effective Date: 9/22/2003
Supersedes Policy Number(s): 701 (09/15/1998, 02/01/2000)
Applicability: Full-time and part-time Faculty and Staff Members and Limited Service employees
Cross-reference: N/A

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