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Policy Manual

Shift Differential

306.1 POLICY

Shift differential refers to the additional pay a staff member receives for hours routinely worked outside the hours of 8:00 a.m. to 5:00 p.m., Monday through Sunday.

The Director of Fiscal Operations, or his/her designee, in collaboration with Human Resources, recommends the use of a shift differential, the amount and application of which must be applied equitably throughout the School/Center, department, or unit. 

Typically, only staff members in non-exempt positions are eligible to receive a shift differential; however, in accordance with current industry standards, staff members in some exempt positions in certain job families may be eligible for shift differentials.

The shift differential is typically 10% of the staff member's regular hourly rate, but the amount may vary based on industry standards and according to job family. The amount must be approved by Human Resources.


306.2 USE

A typical shift differential schedule consists of hours worked between 5:00 p.m. and 8:00 a.m., Monday through Sunday. If six or more of a staff member's scheduled hours in a workday occur between the hours of 5:00 p.m. and 8:00 a.m., the staff member qualifies for the shift differential. If fewer than six of the staff member's scheduled hours occur between the shift-differential-eligible hours, the staff member is not eligible to receive the shift differential.

Weekend hours worked between 8:00 a.m. and 5:00 p.m. typically are not eligible for shift differential pay. However, under special circumstances, shift differential may be allowed between weekend hours of 8:00 a.m. and 5:00 p.m. with prior approval by Human Resources.

It is the responsibility of the supervisor to maintain all appropriate records that identify and track schedules and hours that are eligible for shift differential.

306.3 INCLUSION IN REGULAR RATE OF PAY FOR OVERTIME

The shift differential is included in the regular rate of pay for the calculation of overtime pay for staff members on hourly compensation plans (i.e., in non-exempt positions), and is calculated automatically by Workday.

306.4 PAID TIME OFF (PTO), SICK LEAVE, AND HOLIDAYS

To receive the shift differential for PTO, sick leave, and/or holidays, a staff member must work on a shift-differential-eligible shift both the day before and the day after his/her day off.

306.5 UNIVERSITY STAFF WHO ARE COVERED BY COLLECTIVE BARGAINING AGREEMENTS

University staff members covered by collective bargaining agreements should refer to the appropriate articles in their contracts.


Policy Number: 306
Effective Date: 08/11/2016
Last Reviewed: 06/12/2019
Revised Date: 07/01/2019
Supersedes Policy Number(s):  306 (09/01/1992, 04/21/2005)
Applicability:  All Regular Staff Members
Cross-reference: Overtime Pay and/or Compensatory Time - Policy 302Holidays - Policy 605Paid Time Off - Policy 607Sick Leave Accrued – Policy 612

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