Policy Manual
Policy Changes for Fiscal Year 2019-2020
As part of the Human Capital Management Initiative and after careful review, Penn has updated many of its Human Resources policies. The policy changes reflect the University’s ongoing commitment to organizational best practices, financial stewardship,
transparency, and compliance with local, state, and federal law.
These changes will not impact faculty and staff members’ benefits eligibility, time-off and pay. Most changes are technical and administrative updates to existing policies. These policy modifications integrate Workday@Penn with University human resources operations.
Three new policies went into effect on July 1:
All Policies (Alphabetical Order)
- Acceptable use of Electronic Resources
- Additional Pay
- Adherence to University Policy
- Administrative Guidelines Related to Immunodeficiency Virus
- Adoption Assistance
- Alcohol and Drug Policy
- Applicant Testing
- Attendance
- Bereavement Policy
- Bridging of Service Periods
- Check Cashing Policy
- Classification and Salary of Staff Positions
- Confidentiality of Records
- Conflict of Interest
- Dental Plans
- Domestic or Sexual Violence Leave Policy
- Drug and Alcohol Testing of Commercial Motor Vehicle Drivers
- Drug-Free Workplace
- Dual Employment
- Employment Advertising
- Employment of Members of The Same Family
- Employment of Minors
- Employment of Non-U.S. Citizens
- Employment of University Students
- Equal Opportunity and Affirmative Action
- Exemptions from Posting
- Family and Medical Leave (FMLA)
- Fire and Occupational Safety
- Flexible, Hybrid, and Remote Work Policy
- Form I-9
- Fraud
- Gifts
- Group Life Insurance
- Guidelines for Extramural Activities, Associations, and Conflict of Interest for Staff
- Guidelines on Cooperative Exchanges of Certain University Information
- Holidays
- Identification Cards
- Internal Hire
- Introductory Period
- Lactation Policy
- Learning and Education Programs During Working Hours
- Leave of Absence Without Pay
- Limited Service Staff Members
- Long-Term Disability
- Meal and Rest Breaks
- Medical Plans
- Military Leave
- Minimum Wage
- Occupational Injury or Illness
- Overtime Compensation and/or Compensatory Time
- Paid Parental Leave
- Paid Time Off
- Payments in Advance of Hire Date
- Performance and Staff Development Program
- Performance Improvement/Discipline
- Phased Retirement Policy
- Placement Agency Referral
- Policy Against Retaliation
- Position Discontinuation and Staff Transition
- Position Reclassification and Compensation Changes
- Possession of Dangerous Articles
- Posting of Position Openings
- Privacy in the Electronic Environment
- Prohibiting Improper Pay Deductions and Overpayments/Complaint Procedure for Pay Errors
- Protecting Minors on Campus Policy
- Quit Without Notice
- Reciprocal Credit for Service
- Reciprocal Sick Leave Agreement
- Regular Part-Time Staff Members
- Resignation
- Return of University Property
- Safeguarding University Assets
- Search Committee
- Service Recognition Program
- Sexual Misconduct
- Shift Differential
- Short-Term Disability
- Sick Leave Accrued
- Sick Leave and Short-Term Disability (STD) for Faculty and Employees at or Above Position Grade 29 or Grades E, F, G, H
- Smoking Prohibited in University Facilities and Buildings
- Solicitation and Distribution
- Special Winter Vacation
- Staff Grievance Procedure
- Staff Requisitioning, Recruitment, Selection, Reference Checks, Employment Offers and Offer Letters
- Subpoena
- Suspension
- Suspension of Normal Operations
- Temporary Identification Cards
- Temporary Staff on Penn's Payroll
- Termination
- Termination or Suspension of Employment of University Officers
- Time Away From Work
- Time Off for Jury Duty and Court Appearance with Pay
- Time Reporting
- Tobacco-Free Campus
- Tuition Assistance for Faculty and Staff
- Tuition Benefit for Dependent Children Attending Other Colleges and Universities (Direct Grants)
- Tuition Benefit for Dependent Children Attending Special Programs (Direct Grants)
- Tuition Benefit for Dependent Children Attending the University of Pennsylvania
- Tuition Benefit for Spouses Attending the University of Pennsylvania
- University Sponsorship for U.S. Permanent Resident Status for Staff Positions
- Uses of University Resources
- Using Temporary Agencies
- Vending
- Verification of Employment
- Volunteers
- Work Schedules
- Workplace Violence