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Exemptions From Posting

Exemptions from or waivers of posting may be granted in certain limited circumstances. The Office of Affirmative Action and Equal Opportunity Programs will determine whether a waiver of posting should be granted. Please refer to Policy 101.1 Section C for a detailed explanation of the procedures.

105.1 EXEMPTION: ASSIMILATION INTO THE UNIVERSITY

Generally, when an external unit from another institution is assimilated into the University, the staff members employed by the unit being assimilated will be eligible for employment at the University without posting of those positions. Before affected individuals can be placed on the University payroll, Division of Human Resources/Compensation will review the position descriptions of those persons to determine the appropriate University title, grade and job class codes. Vacancies that occur after formal affiliation with the University will be treated the same as all other University positions and all procedures for posting and selection will apply.

105.2 EXEMPTION: CANDIDATE POOL FROM RECENT SEARCH

If a department has conducted a search for the same position (same title, grade and job class code) within the preceding four months that resulted in a strong and diverse candidate pool, the hiring department may be eligible for a waiver of posting. Only those candidates who were part of the applicant pool generated in the prior search may be considered for the vacant position if an exemption from posting is granted. 

105.3 EXEMPTION: CHANGE IN SOURCE OF FUNDING

When a position is moved to another school or center and the position number, grade, compensation, and responsibilities remain the same, this change does not result in the creation of a new position and is exempted from the posting requirement.

105.4 EXEMPTION: TEMPORARY APPOINTMENT

Temporary positions, full-time or part-time, for a specified term not to exceed 999 hours in a fiscal year (July 1 through June 30) may be eligible for an exemption from posting. Posting will be required if a temporary position is converted to a regular position.

105.5 EXEMPTION: AVOID LAYOFF OF A REGULAR STAFF MEMBER

If a regular employee whose employment would otherwise be terminated is qualified for a vacant position, the department in which the position is being created may request a waiver of posting to place the affected staff member in the vacant position.   

105.6 EXEMPTION: OTHER COMPELLING CIRCUMSTANCES

The University reserves the option of waiving posting of a vacant position in other very compelling circumstances (e.g., to make a reasonable accommodation for a person with a disability or the settlement of a lawsuit or grievance).


Policy Number: 105
Effective Date: 12/08/2014
Supersedes Policy Number(s): 103, 105 (09/01/1991)
Applicability: Staff Hires
Cross-reference: Policy 101Policy 104Policy 114

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