Blue and White Penn @ Work LogoPenn@Work: October/November 2017

Word from the Vice President

Worthy Effort at Every Level

Every day, Penn spirit shines through on many levels. Through actions large and small, the Penn community continues to produce outstanding education, research, and public service locally and around the world.

Basic acts over time can lead to significant results. Kind words between coworkers build an overall culture of care and respect. Detailed daily observations and research lead to ground-breaking discoveries. Routine choices reinforce healthy habits and overall wellbeing at work and at home.

Because Penn’s mission requires a range of activities, we value the diverse professional talent of Penn’s faculty and staff. At every level, your effort makes a difference, so we encourage you to participate in our upcoming personal and professional development activities like Square Up Your Savings, a Be in the Know biometric screening, and our work-life workshops.

Whether you create learning environments where students can focus on their studies, you’re involved in cutting edge cultural or scientific exploration, or you provide the operational support that makes it all possible, the Division of Human Resources offers benefits and services to help you continue to do your best and be your best.

My Job

Take a Break to Nurture Your Work-life

Work-life integration is an ongoing process. It works best when you make time and space to focus on where you are and where you would like to be. To that end, Penn invites you to take a break at Nurturing Work-life Integration as a Deliberate Practice: An Experiential Retreat, November 8 from noon to 1:30pm, in Houston Hall. Reserve your place at this free special event by registering online now.

Hosted by Mindfulness Leader Jennifer Schelter, this experiential retreat will guide you through practical strategies to nurture your wellbeing through movement, writing, and meditation.

You don’t need to be a “yoga person” or an experienced meditator to benefit from Nurturing Work-Life Integration as a Deliberate Practice. Jennifer Schelter has led and facilitated coaching conversations for authentic growth and wellbeing for a range of professionals from Wharton Advanced Management Program participants to social workers to best-selling novelists.

“Jennifer possesses the combination of experience and formal education that enables her to connect and enrich the lives of a very heterogeneous audience ranging from the skeptical first timer to the very experienced practitioner. I highly commend Jennifer for her gift in bringing Yoga to life to help others find a greater sense of self, purpose and appreciation of our collective humanity.” —David Heckman, Senior Director, Global Partnership and Loyalty Programs, Wharton Executive Education

Learn more about Jennifer Schelter at

Register online for Penn’s Work-Life Integration as a Deliberate Practice retreat at

Professional and Personal Development Program Highlights

Improve your skills and get ahead in your career by taking advantage of the many development opportunities provided by Human Resources. See a complete list of programs and registration information at or by contacting Learning and Education at 215-898-3400.

Successful Email and Other Writing: 11/1; 8:00am-12:00pm; $75
In this interactive workshop, participants will learn etiquette guidelines on how to address an email message, as well as grammar and acronym rules in the body. The workshop also provides an overview of the most common business documents such as proposals, reports, and agendas.

My Health & Wellbeing

Be in the Know Begins with Biometric Screenings

Penn’s 2017-2018 Be in the Know wellness campaign, part of Penn Healthy You, gives you an opportunity to improve your wellbeing while earning extra cash. This year, you can receive up to $300.*

Free Biometric Screenings
Quick, convenient screenings are available at various Penn locations October 9 through November 21. Take the first step to learning more about your health by registering now at for your free, confidential biometric screening.

At the biometric screening, a health educator will measure key components of your overall health, including blood pressure, total cholesterol, high-density lipoprotein (HDL), and blood sugar (glucose) levels. As a new option this year, you can fast before your screening to also learn low-density lipoprotein (LDL) and triglyceride levels. 

What’s Next?
Complete your biometric screening to get ready for the online health assessment, available in October at Penn’s wellness portal, The online health assessment will be available on a rolling basis beginning in October 2017 for those who have completed their biometric screening.

The biometric screening and online health assessment are the two Core Actions required to earn your first 100 points and $100.

Get even more rewards by completing Bonus Actions worth up to 200 additional points for a total of $300 this year, plus a special gift opportunity!

3 Steps to Success
This year, Be in the Know simplifies participation with 3 Steps to Success: biometric screening, online health assessment, and a variety of Bonus Actions. Enjoy new campaign offerings, such as “Bring a Friend” biometric screening bonus, simplified credit for preventative health screenings, and earning points for biking to work. 

Also learn how to use your Be in the Know incentive for Campus Recreation options (with no expiration dates this year.) Check for complete program details.

*All cash incentives are less applicable payroll taxes. You must be an active full- or part-time benefits-eligible faculty or staff member to participate.

It’s Flu Shot Season!

Penn faculty and staff can prepare for flu season with a free influenza vaccine on-campus at one of the November flu vaccine clinics sponsored by Human Resources.

Pre-registration is required for these events. Visit to register online. Please bring your PennCard with you to the clinic.

Tuesday, November 14
9am – 1pm
Morris Arboretum

Monday, November 20
9am - 2pm
Houston Hall, Bodek Lounge

Flu Shots Earn Points for Be in the Know
Benefits-eligible faculty and staff will earn 10 Bonus Action points for Be in the Know when they receive a flu vaccine. For more information, visit

In accordance with the Affordable Care Act, Penn employees do not need to pay up front for flu shots and seek reimbursement from their insurance plan.

For more information about the upcoming flu season, visit

Quality of Work Life Workshop Highlights

These free workshops offer information and support for your personal and professional life challenges. For a complete list of workshops and to register, visit or contact Human Resources at 215-573-2471 or

Plan Ahead: Strategies for Caregivers10/26; 12:30pm-1:30pm; free
Many people are unprepared to face the complex issues associated with caring for an aging loved one, but planning proactively can ultimately result in better choices and outcomes for elders and their caregivers. This seminar will address challenges faced by caregivers and resources available to provide adequate supports and effective and proactive management of caregiving responsibilities

Wellness Program Highlights

From expert nutrition and weight loss advice to exercise and disease prevention strategies, we can help you embrace a healthy lifestyle. For a complete list of workshops and to register, visit or contact Human Resources at 215-573-2471 or

Be in the Know Biometric Screenings now through 11/21; free
Start this year’s Be in the Know wellness campaign with your free and confidential biometric screening, which measures your blood pressure, blood sugar (glucose), and non-fasting total and high-density lipoproteins (HDL) cholesterol. The new fasting option also includes low-density cholesterol (LDL) and triglyceride results. You can earn up to $300 for being in the know and taking action for wellness.

My Future

Learn, Earn, and Square Up Your Savings

What’s more fun than a video game? An online game that gives you the opportunity to win real prizes while learning money-saving tips! As part of Penn’s Retirement Security Week programming, we’ve partnered with TIAA to invite you to Square Up Your Savings now through November 16, 2017.

Visit to play.

Square Up Your Savings will challenge you to complete 10 savings missions. Along the way you will build financial savings know-how and discover strategies to help get or keep your savings on track.

You can’t lose at Square Up Your Savings. In fact, you could win an iPad Mini just for playing. Plus, you’ll gain valuable financial literacy to support your retirement security.

Every time you complete a Square Up Your Savings mission, you will earn a square to place on the Penn campus map where you think the virtual hidden savings might be. The more squares you earn, the more chances you’ll have to lay claim to the hidden savings and win!

At the end of the challenge, the locations of the virtual hidden savings and the corresponding winning squares will be revealed!

For game details visit

Go to Penn’s Saving for Retirement website at for details about retirement plans any time.



Holidays Reminder

Fall and winter holiday season is approaching. To help you plan for the upcoming months, here’s a reminder of Penn’s holiday observances for fiscal year 2018.

The University will observe the following holidays:

Thursday and Friday, November 23 & 24, 2017

Christmas Day
Monday, December 25, 2017

New Year's Day
Monday, January 1, 2018

Martin Luther King, Jr. Day
Monday, January 15, 2018

Memorial Day
Monday, May 28, 2018

Special Winter Vacation
Each year, the President, Provost and EVP assess the feasibility of observing Penn’s traditional Special Winter Vacation. Based on this assessment, the Special Winter Vacation granted to faculty and staff will be December 26, 27, 28, and 29, 2017. For a complete list of this fiscal year’s holidays and details on policies regarding work over Special Winter Vacation, visit the Almanac at