myHR: News from Penn's Division of Human Resources

myHR: January 3, 2018

Rejuvenating Your Body and Mind 

People sitting on floor and meditatingIt’s a new year. For some of us that means goal setting, tackling new projects, and maybe even settling into a new job. Along with these and other life-changing circumstances comes stress. How we manage that stress can play a huge part in the success of our personal and professional lives. 

Clinical research has shown that mindfulness training can reduce stress, improve quality of life, enhance relationships, and boost work performance.

Penn is committed to helping faculty and staff improve their wellbeing through mindfulness and is offering a recurring 4-week Workplace Mindfulness Skills Course from Feb. 5-26. A second session of the same course will be held June 4-25. The classes will be held in the Learning & Education Office, 3624 Market Street, Suite 1A South. 

The free program, provided through Penn’s Employee Assistance Program (EAP), is designed to teach faculty and staff the core principles and practices of mindfulness. In the course, participants will engage in various mindfulness practices, including breathing, meditation, body scan, sitting meditation, and movement meditation. Each class will also focus on a theme linking mindfulness, stress, and quality of life. Time will also be devoted to experiential guided mediations. 

In addition to rejuvenating your body and mind, faculty and staff who complete all four sessions can also receive 20 Be in the Know campaign Bonus Action points. To receive credit, submit a Proof of Bonus Action Form and a copy of your Penn Behavioral Health “Certificate of Completion”. Remember that you can complete qualifying Bonus Actions anytime throughout Be in the Know 2017-2018 and that completing the mindfulness course puts you one step closer to earning an additional $200. 

To register for the 4-week Mindfulness Skills Course, call the EAP at 1-888-321-4433, select option 3, and ask to register for the mindfulness course. 

What You Need to Know About IRS Form 1095-C

Sign with 1095-C written on the frontAlthough there has been a lot of public discussion during the past year about possible changes to the Affordable Care Act (ACA), federal law still requires that Penn send a tax form called the 1095-C to benefits-eligible faculty and staff members. The 1095-C form includes information about the health insurance coverage offered to you by Penn as well as information for each of your family members enrolled under your Penn benefits plan.

You will receive this form if you:

  • worked as a full-time benefits-eligible staff or faculty member in 2017, even if you have not enrolled in a Penn plan, 
  • are a part-time benefits eligible staff or faculty member enrolled in a Penn benefit plan at any point in 2017, or
  • worked at Penn an average of 30 or more hours per week in 2017 and were offered ACA benefits coverage.

The 1095-C form will be mailed to you on or before March 2, 2018. Your form will also be available online by March 2, 2018 in the My Pay section of the secure U@Penn portal at Select “My 1095-C form” to access yours. If you have questions about your form, call Equifax at 855-823-3728. You will be prompted to enter your PennCard employee ID number.

If you receive a Form 1095-C from Penn, keep it for your records. While you do not need to attach your 1095-C to your tax return when filing, you do need to indicate on your tax return if you had qualifying health coverage. Form 1095-C provides proof of that coverage.

The IRS uses the information from the 1095-C to determine who will need to make a Shared Responsibility Payment for failing to have healthcare coverage as required by the Affordable Care Act. 

If you worked for other employers during 2017, or had other sources of coverage in 2017, you may receive similar forms from them as well.

For detailed information and updates about Form 1095-C, visit and the IRS Affordable Care Act & Taxes at a Glance webpage. 

Update Your Address in Penn’s Records for the New Year 

Hand opening a mailboxNow is a good time to review and update your home address on the U@Penn Portal at to make sure tax documents and other important mailings from Penn arrive at the right place.

While you’re logged in, you can also update your emergency contact information.

Here’s how.

  • Log in to the U@Penn Portal with your PennKey username and password.
  • Select “My Profile” under the “My Personal Data” tab.
  • Click “Edit My Profile” to update your local address, permanent address, phone number, and emergency contact information.
  • Click the “Submit” button.

Your permanent address is where you maintain your legal domicile. Year-end tax information, such as W2 forms, will be sent to the permanent address in your profile.

Making the updates is easy, so take a moment to check your system profile today.

Healthy Meals: Louisiana-Style Chicken Soup

Bowl of chicken soupTurn up the heat with the Southern flavors of this quick, vegetable-filled soup.  

Find the recipe here. 

Click here to send us your healthy recipes and tips. 



Did You Know? The Division of Human Resources Has Moved 

The Division of Human Resources has a new location in the Franklin Building, 3451 Walnut Street. Human Resources made the move on December 15, 2017. Benefits, Recruitment, Records, Staff and Labor Relations, and the Office of the Vice President are now located at 600 Franklin Building. Compensation and HRIM have set up shop at 433 Franklin Building. Quality of Work-Life (QOWL), Communications, and Learning & Education (L&E) remain at 3624 Market Street, Suite 1A South. 



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