Tracking Sick Time and Paid Time Off for Staff Members with Flexible Work Schedules

These are general guidelines for tracking sick time and paid time off for staff members with flexible work schedules (compressed work schedules, part-time, or job-sharing assignments).

For full-time exempt (monthly paid) staff

  • Convert accrued sick and paid time off from days to hours, based on the individual’s scheduled work hours.
  • Track use of sick and paid time off by hours. Note that the Fair Labor Standards Act does not permit a reduction of an exempt (monthly paid) employee’s salary based on numbers of hours worked.
  • Exempt staff are charged sick and paid time off in half-day increments.

For part-time exempt (monthly paid) staff

  • Convert sick and paid time off from days to hours (accrued based on a percentage of scheduled work hours of the organization).
  • Track use of sick and paid time off by hours. Note that the Fair Labor Standards Act does not permit a reduction of an exempt (monthly paid) employee’s salary based on numbers of hours worked.
  • Exempt staff are charged sick and paid time off in half-day increments.

For full-time and part-time non-exempt (weekly paid) staff

  • Use the Personnel Payroll System record of accrued hours of sick and paid time off.
  • Track use of sick and paid time off by hours.
  • Non-exempt staff are charged sick and paid time off by hours used.