The following frequently asked questions (FAQs) are being provided in response to inquiries that have been received regarding COVID-19 and its impact on University faculty and staff. These FAQs are current as of the date indicated and may be updated from
time to time. For additional Human Resources information regarding COVID-19 please refer to the Division of Human Resources coronavirus health and safety page and the University’s comprehensive COVID-19 Information and Resources site.
This FAQ is not intended to address employees covered under a collective bargaining agreement. For such employees, refer to the appropriate Collective Bargaining Agreement (CBA) or contact your HR designee.
Limited Campus Operations FAQ
Is Penn closed for business?
How will I know if I can work remotely?
What if my work can’t be done off-site?
If I must work on site, what will that look like? How can we take precautions?
I have never worked remotely before. Are there any suggestions on what I should do?
Managers’ General Guidelines
COVID-19 FAQ for Managers
An employee reports they have tested positive for COVID-19. What should I do to maintain safety and privacy for my staff members?
An employee has reported that they are a close contact of someone who has tested positive for COVID-19 and has been notified by a local health authority.
An employee is worried about having been exposed to someone who has been diagnosed with COVID-19 or tested for COVID-19, but has not received official notification from the confirmed case or their local public health authorities.
What should I do if an employee is exhibiting signs of sickness?
What is the best hygiene practice? What are the ways to prevent the spread of COVID-19?
What should I do if an employee is returning from travel to a CDC Level 3 location?
If I have an employee who traveled to location that is not on the Level 3 list, do they need to self-isolate upon return?
Do I have to pay wages to someone during the 14-day self-isolation period? What about an employee who becomes sick due to COVID-19?
If I learn that one of my employees has tested positive or is being investigated for COVID-19, can I inform others?
What if an employee has underlying health concerns and says they are at higher risk for contracting COVID-19?
Do employees who stay home due to illness still need a doctor's note?
I supervise student workers (work-study and non-work-study). Where can I find information about managing students during the spring term?
What do I do upon return from travel to a CDC Level 3 area, while on a Penn affiliated trip?
What would happen if the University were to close due to COVID-19 for a period of time?
How will I get to work if public transportation is shut down and I have no other means of transportation?
What if I don't come to work because I don't want to catch COVID-19?
Should I be concerned about interacting with people from certain countries or nationalities?
Who would I call with any further questions?
Can hiring managers hire new employees with an anticipated start date of July 1 or later?
What about verbal job offers made and accepted before March 23? Will those candidates be able to start even though the offer process is not completed in Workday?
Hiring Process Guidance
In keeping the health and safety of our students, faculty, staff, and candidates in mind, we offer the following guidance on the staff hiring process:
COVID-19 Hiring and Interviewing
Alternative Interview Options
Remote Interviewing Resources
We hope that you will be able to continue moving forward with your hiring process. We encourage you to visit the
Human Resources COVID-19 web pages for health and safety updates and resources.
If you have any questions, please contact Talent Acquisition (Recruitment and Staffing).
Policy Manual Disclaimer