POLICY NO: 204
EFFECTIVE DATE: 05/18/2005
IDENTIFICATION CARDS
Each faculty and regular staff member will be issued a photo identification card
(PennCard) while a member of the University community. The PennCard is the property of the
University of Pennsylvania and is not transferable. It should be carried at all times and
presented upon the request of any University official.
The PennCard shows the individual's name, photograph, signature, and Penn ID
number; there is also magnetically encoded identification on the card.
204.1 OBTAINING A PennCard
All faculty, regular staff, or students can obtain PennCards at the PennCard
Center located at 150 Franklin Building, 3451 Walnut Street. PennCards are
issued based on primary affiliation with the
University. For example, a Teaching Fellow would obtain a student
identification card.
Staff members whose appointments are processed through Human Resources do not need to
show evidence of their status as University employees to obtain a PennCard. Faculty will
present a form signed by their department business administrator as evidence of University
status.
There is no charge for the initial PennCard. There is a charge for replacement of a
PennCard
unless the replacement is necessitated by change of name or change of identification.
The loss or theft of a PennCard should be reported promptly to the
PennCard Center during regular business hours or to Public Safety after
regular business hours.
You do not need to obtain a new replacement card in the following cases:
an employee changing from weekly-paid to monthly-paid status, or changing home
departments,;an employee changing from staff to faculty or vice-versa; a
student changing from undergraduate to graduate or vice-versa.
204.2 SEPARATION FROM THE UNIVERSITY
A faculty or regular staff member who terminates employment with the University for any
reason other than retirement must return his/her identification PennCard to the department
business administrator at the time of separation.
An individual who retires retains his/her PennCard as evidence of continued affiliation
with the University.
Applicability: All University Employees
Cross-reference: Policy 205
Supersedes Policy Number(s): 119, 204 (02/01/1990, 07/12/2002)