Policy 608: Special Winter Vacation

POLICY NO: 608
EFFECTIVE DATE: 12/11/2001

SPECIAL WINTER VACATION

The weekdays between the Christmas Day and New Year's Day holidays are designated as special winter vacation days, created to allow regular University staff members time off with pay between the fall and spring semesters. These days are not holidays for pay computation purposes.

Each year the Vice President for Human Resources announces the dates on which the special winter vacation is observed.

Except for those departments, laboratories, libraries and offices which must remain open to maintain services during this period, the University is closed.

Staff members who are required to work during this period receive equivalent time off with pay which must be taken within ninety (90) days.

Regular full-time staff members are paid for time not worked during the entire vacation period.

Staff members who are absent from work either the workday before, the workday after the Special Winter Vacation or both days, will receive pay for the Special Winter Vacation provided that absence is charged to pre-approved paid time off, or to sick days substantiated by a written note from the employee's health care provider.

The special winter vacation days are not cumulative and are not counted in computing terminal vacation pay.

608.1 PART-TIME STAFF MEMBERS

If a special vacation day falls on a day that a regular, part-time staff members is scheduled to work, the employee is paid at his/her normal rate and does not work.

608.2 UNIVERSITY EMPLOYEES WORKING AT HUP, CHOP AND WISTAR

Vacations, special vacations and holidays for University Employees working at HUP, CHOP and Wistar Institute are governed by the terms of HUP, CHOP and Wistar policies.

608.3 UNIVERSITY STAFF WHO ARE COVERED BY COLLECTIVE BARGAINING AGREEMENTS

University employees covered by collective bargaining agreements should refer to the appropriate article in their contract.

608.4 EMPLOYEES SEPARATING FROM THE UNIVERSITY

Employees separating from the University do not receive pay for special vacation unless they work the next scheduled work day after the special vacation.