POLICY NO: 605
EFFECTIVE DATE: 11/06/2001
HOLIDAYS
The University observes the following holidays:
New Year's Day
Martin Luther King Day
Memorial Day*
Independence Day
Labor Day
Thanksgiving Day
Friday following Thanksgiving Day
Christmas Day
* Some classes may be scheduled on Memorial Day (e.g. Summer Session classes).
Each year the Vice President for Human Resources (or designee) announces the dates on
which the holidays are observed. When a holiday falls on a Saturday, the preceding Friday
is observed as the holiday. When a holiday falls on a Sunday, the holiday is observed the
following Monday.
Regular staff members are immediately eligible for University-recognized
holidays as they occur
605.1 PAY PRACTICES FOR HOLIDAYS
Regular full-time staff members are paid at their regular rate for time
not worked on the holidays identified above.
If a holiday falls on a day that a regular part-time staff member is
scheduled to work, the staff member is paid at his/her regular rate for the
hours not worked.
Weekly-paid staff members who are required to work on a holiday may receive
either their regular pay for the holiday plus a premium equal to
one-and-one-half times their regular hourly rate for all hours worked on the
holiday or compensatory time **(refer to Overtime Compensation policy #302) as
defined below.
The substitution of compensatory time off in lieu of monetary compensation
must be agreed upon in advance by both the supervisor and the employee.
Compensatory time is given at the rate of one-and-one-half hours off for each
hour worked on the holiday. The compensatory time must be used within ninety
(90) calendar days from the date earned. In addition, the employee is paid the
regular rate for time worked on the holiday.
** Compensatory time cannot be substituted for hours worked over 40 hours.
University holidays occurring during a previously scheduled paid time off
period are not charged to an individual's paid time off allowance.
Staff members who are absent from work either the workday before, the workday
after a holiday or both days, will receive holiday pay provided that absence is
charged to pre-approved paid time off, or to sick days substantiated by a
written note from the employee's physician.
Regular full-time staff members, whose normal work schedule does not fall on
a University holiday, are eligible for a compensatory day(s) in lieu of the
holiday. For example, if the staff member’s normal workweek is Tuesday through
Saturday, the staff member is eligible for a compensatory day for a holiday that
falls on a Monday. The scheduling of this compensatory day must be agreed upon
in advance by both supervisor and staff member and must be taken within ninety
(90) days.
Terminating individuals will not receive holiday pay unless they work the day
after the holiday.
605.2 UNIVERSITY STAFF WHO ARE COVERED BY COLLECTIVE BARGAINING
AGREEMENTS
University employees covered by collective bargaining agreements should refer
to the appropriate article in their contract.
Applicability: All Regular Staff Members
Cross-reference: Policy 302
Supersedes Policy Number(s): 507 (11/01/1977); 605 (09/01/1991, 04/25/2000)