POLICY NO: 603
EFFECTIVE DATE: 12/11/2001
ATTENDANCE
This policy has been designed to provide attendance standards for all staff and outline
the appropriate procedures to follow for scheduled and unscheduled absences.
603.1 DEFINITIONS
Scheduled absences:
Time away from work which is scheduled and approved in advance by the staff
member’s supervisor. This includes paid time off, jury duty, military leave, death in
the family and sick time used for health care provider appointments.
Unscheduled absences:
Time away from work which is not scheduled in advance or approved by the staff
member’s supervisor. This includes unscheduled sick time and/or leaving the workplace
before the end of the scheduled work hours.
Lateness:
Not being in the workplace and ready to work by the start of the staff member’s
regularly scheduled work day.
603.2 REPORTING TO WORK
Staff members are expected to be in the workplace and ready to work at the start of
their scheduled work day. If a staff member is unable to report to work by the designated
time, the staff member must contact the supervisor prior to the start of the scheduled
workday.
603.3 REQUESTS FOR TIME OFF
All requests for time off must be made in advance to the supervisor. Staff members who
wish to take time off must submit their written requests to their immediate supervisor for
approval at least * days in advance.
In emergency situations shorter notice may be accepted with the supervisor’s
approval.
*The supervisor should determine and communicate how much advance notice s/he requires.
603.4 SICK LEAVE
Sick leave is to be used only in accordance with the University Sick Leave,
Short Term Disability and Family and Medical Leave policies. Sick leave may be
used for illness of the staff member, for illness of member of their household
(up to three (3) per fiscal year), and for health care provider appointments
when it is not possible to schedule them during non-working hours. Sick time
used for health care provider appointments, which are not medically urgent, must
be scheduled in advance and approved by the supervisor.
If a staff member is unable to work due to illness, s/he should notify his/her
supervisor as soon as possible, but no later than the starting time of the staff
member’s day. A staff member must notify his/her supervisor on each day of absence
unless other arrangements have been made.
Note: Paid Time Off cannot be used for sick time except prior to using short term
disability or family and medical leave as documented in the Short Term Disability and
Family and Medical Leave policies.
603.5 UNIONIZED STAFF MEMBERS
Staff members covered by collective bargaining agreements should refer to the
appropriate contract article.
Applicability: All Staff Members
Cross-reference: Policy 601, Policy 602, Policy 607, Policy 609, Policy 610, Policy 611, Policy612, Policy 613
Supersedes Policy Number(s): 603 (02/01/1990, 11/01/1998)