POLICY NO: 601
EFFECTIVE DATE: 06/24/1999
WORK SCHEDULES
The University's standard work week for pay computation purposes is 12:01 a.m. Monday
through 12:00 midnight Sunday.
The normal business hours of the University are 9:00 a.m. – 5:00 p.m. Monday through
Friday. The operational needs of some units may require variations to these hours.
The normal weekly work schedule for staff members is 35 hours per week made up of five
(5) 8-hour work days each including one unpaid hour for lunch. Lunch hours are normally
scheduled between 11:30 a.m. and 2:00 p.m.
It is the responsibility of the supervisor to establish work schedules to meet the
operating needs of the unit, advise staff members of the daily and weekly work schedules
of their positions when hired, and advise staff members of changes in working hours as far
in advance as possible.
The regular work schedule for a position is designated by the supervisor on the Request
for Compensation/Employment Services (HR1) at the time the form is submitted.
It is recognized that circumstances may arise in which a staff member is required to
work overtime with little or no advance notice.
An increase or decrease in the regular work schedule of a weekly-paid staff member
(e.g., from 35 to 37.5 hours) requires approval by The Division of Human
Resources/Compensation if the change is expected to continue for more than four (4)
consecutive weeks. Such a change requires a letter of justification addressed to
HR/Compensation and signed by the head of the responsibility center.
601.1 HUP EMPLOYEES
University staff assigned to work in the Hospital of the University of Pennsylvania are
governed by the policies of the Hospital with respect to hours of work.
601.2 UNION EMPLOYEES
University employees covered by Collective bargaining agreements should
refer to the appropriate article in their contracts.
Applicability: All Staff Members
Cross-reference: Policy 302
Supersedes Policy Number(s): 601 (02/01/1990)