Policy 117: Transfer

POLICY NO: 117
EFFECTIVE DATE: 11/01/2000

INTERNAL HIRE (formerly Transfer Policy)

An internal hire is the hiring of a current University staff member to fill another position, within the University, that has been posted. Hiring Officers are encouraged to consider competitively qualified, current University staff members to fill vacant positions.

Staff members should have satisfactory performance in their current positions to be considered for internal hire. Normally, staff members in disciplinary status are not eligible for internal hire. In addition, staff members must have at least six (6) months of continuous service in their current positions to be eligible. Exceptions to the above will be handled on a case-by-case basis by the Division of Human Resources (DHR)/Staff and Labor Relations.

117.1 SALARY ADJUSTMENTS

DHR/Recruitment and DHR/Compensation, in collaboration with the Hiring Officer, will determine whether or not a salary adjustment is appropriate for an internally hired staff member.

117.2 EVALUATION PERIOD

If an internally hired staff member's performance does not meet departmental standards during the first 90 calendar days in the new position, the staff member may be placed on probation in accordance with the third step of the Performance Improvement/Discipline Policy #621 (http://www.hr.upenn.edu/Policy/Policies/621.aspx). The length of the probation must be determined in consultation with a representative of DHR/Staff and Labor Relations.

117.3 STAFF GRIEVANCE PROCEDURE AND WORKPLACE ISSUE RESOLUTION PROCESS

Internally hired staff members in their evaluation periods are eligible to use the Staff Grievance Procedure and Workplace Issue Resolution Process. Staff members may consult with a representative from DHR/Staff and Labor Relations about the Staff Grievance Procedure and Workplace Issue Resolution Program. Information and materials can be accessed via the Human Resources web site at: http://www.hr.upenn.edu/Policy/Policies/620.aspx and http://www.hr.upenn.edu/StaffRelations/Resolution/Default.aspx, respectively.

117.4 UNIVERSITY STAFF WHO ARE COVERED BY COLLECTIVE BARGAINING AGREEMENTS

University employees covered by collective bargaining agreements should refer to the appropriate article in their contract.