POLICY NO: 107
EFFECTIVE DATE: 09/01/1991
EMPLOYMENT OF MINORS
Employees under 18 years of age are prohibited by law from performing certain types of
work such as machine operation, or any other activities which might expose them to
conditions defined by the regulations as hazardous to minors. The exception is a
17-year-old who has either graduated from high school or been legally dropped from the
school rolls.
Additional limitations apply to employment of persons under the age of 16. In no case
may minors under the age of 14 be employed at the University.
To insure compliance with the law for the appointment of minors, the following steps
must be taken:
- Obtain the Promise of Employment Certificate from the Vocational Guidance Service of Philadelphia or from the high school's guidance counselor's office.
- The Hiring Officer/Supervisor completes the Promise of Employment Certificate.
- Return the Employment Certificate to the Vocational Guidance Service or high school's guidance counselor's office. In approximately two weeks the Employment Certificate (working papers) will be mailed directly to the Hiring Officer/Supervisor.
- Send a copy of each minor's Employment Certificate to the Office of Human Resources/Information Management upon appointment or reappointment. The original certificate should remain in the Hiring Officer's departmental file and must be returned by the hiring department to the Vocational Guidance Service upon completion of employment. Appointments of minors will not be accepted without working papers.
- In order to comply with the Immigration Reform and Control Act of 1986, an I-9 form must be completed and forwarded to OHR/Information Management upon appointment of a minor. There is an expanded list of employment authorization documents approved by the Immigration and Naturalization Service available from OHR/Employment.
If there are any questions, please contact OHR/Employment at 215-898-7287.
Applicability: Staff Hires
Cross-reference: N/A
Supersedes Policy Number(s): 111