Military Leave Pay and Benefits for the Period
February 25, 2003 to February 28, 2010

Instructions for Faculty or Regular Staff Members Called To or Volunteering for Active Military Duty

• Provide your supervisor or department head with a copy of the military orders, if possible, and determine last day of work. Oral notice is permissible if giving written notice is unreasonable and precluded by military necessity.
• Discuss with supervisor or department head whether you choose to use any paid time off (vacation) during the military leave.
• Give your supervisor or department head an address to which any essential mail should be forwarded.
• Prior to departure, contact the Penn Benefits Center at 1-888-736-6236 to discuss University benefits continuation for the period exceeding the University military pay period.
• Review the Military Leave Policy and contact the Division of Human Resources, Staff and Labor Relations at 215-898-6093 if you have any questions. The policy can be found at: http://www.hr.upenn.edu/Policy/Policies/611.aspx
• If your military pay is less than your University base pay and you wish to receive the enhanced military pay from the University for up to 90 calendar days, you must arrange to get a certified statement of the military pay and time off allowances to your supervisor or department head as soon as possible.
• Notify, in writing, your supervisor, department head or other designated University official of your intent to return to work within 90 days of honorable discharge from active military service. The deadline for reinstatement may be extended up to two (2) years for employees who are disabled or convalescing due to injury.
• If you are in the Tax-Deferred Retirement Plan (TDR), contact the Division of Human Resources Benefits Office at 215-898-3539 within 30 calendar days of your return to work to get your basic University retirement contributions credited to your retirement account. You should also talk to the Benefits Office about the process for making missed employee contributions to your retirement account.