Policy 105: Exemptions From Posting

POLICY NO: 105
EFFECTIVE DATE: 09/01/1991

EXEMPTIONS FROM POSTING

Exemptions from posting (waivers) may be granted in certain situations (see below). All requests for exemptions from posting must be in writing and submitted with the Request for Compensation-Employment Services (HR1). The Office of Affirmative Action in conjunction with OHR/Employment will review all requests for exemptions from posting.

105.1 EXEMPTION: ASSIMILATION INTO THE UNIVERSITY

In general, when an external unit from another institution is assimilated into the University, the University will not intervene in the selection of the employees of that unit if selection occurs prior to affiliation with the University.

Before individuals covered by these conditions can be placed on the University payroll, consultation with the Office of Human Resources is required. The OHR/Compensation staff will review the existing jobs to ensure that all titles and salaries fit into the compensation system in effect for the University.

In addition, the head of the unit being assimilated into the University will be apprised of his or her responsibilities under the University's Affirmative Action Program and will be informed of all procedures to be followed.

Vacancies which occur after formal affiliation with the University will be treated as all other University positions, and all procedures for posting and selection will apply.

105.2 EXEMPTION: CANDIDATE POOL FROM RECENT SEARCH

Under this exemption, candidates who are considered may only be those who are drawn from pools which (1) have been developed as a result of prior advertisements, posting and prescreening, and (2) contain a reasonable number of protected class candidates.

The candidate who is selected to fill the current vacancy may be selected only from among the candidates in the pool, and it must be shown that the regular posting and search procedure would create undue delays and financial hardship for the hiring department.

A request for Compensation and Employment Services (HR1) is submitted to the Affirmative Action Compliance Officer of the school or unit with an accompanying explanation of the reasons for requesting exemption form posting. The Compliance Officer forwards the HR1 to OHR/Compensation with a recommendation.

After OHR/Compensation has reviewed and classified the position, the HR1 is forwarded to OHR/Employment. Waiver of Posting requests are then forwarded to the Office of Affirmative Action which may grant the waiver or deny the request and require posting. The Hiring Officer will be notified by the Office of Affirmative Action of its decision.

105.3 EXEMPTION: CHANGE IN SOURCE OF FUNDING

When budgetary considerations make it necessary to move an individual from one budget to another with no change in pay or responsibilities, the position on the new budget is not considered to be a new position and is exempted from the posting requirement.

105.4 EXEMPTION: TEMPORARY APPOINTMENT

A position vacancy which is to be filled on a temporary basis need not be posted.

Temporary positions are full-time or part-time for a specified term not to exceed 999 hours in a fiscal year (July 1 through June 30).

Posting is required when a position changes from temporary to regular, even if the person holding the temporary appointment will be considered for the regular position.