SALINC: User Guidelines

SALINC User Guidelines

Distribution Dates
Stop Dates for FY08	Exempt A-1, A-2 Non-Exempt A-3, A-4	(monthly) (weekly)	6/30/08 6/29/08
Start Dates for FY09	Exempt A-1, A-2 Non-exempt A-3, A-4	(monthly) (weekly)	7/01/08 6/30/08
Stop Dates for FY09	Exempt A-1, A-2 Non-exempt A-3, A-4	(monthly) (weekly)	6/30/09 6/28/09

Eligible Classifications	All active type 1, 2, and 3 employees (A-1, A-2, A-3, A-4) hired on or before February 29, 2008, are eligible for the merit increase program and will appear in SALINC.
Ineligible Classifications	Student workers, interns and residents Occasional and Temporary workers Staff on unpaid leave of absence Staff on long term disability Staff in collective bargaining units
Use Live Personnel/Payroll System to Process	New hires Terminations Faculty summer session salaries Paid or unpaid leaves of absence Employee transfers (see below)
Employee Transfers	The process for transferring individual records is different while SALINC is available. The change MUST be done in the following order: (1) In SALINC: Change the JOB ORG on the Job Assignment record to the receiving department's JOB ORG and make the necessary changes to the distribution line. (2) In PERSONNEL/PAYROLL SYSTEM: Perform action #019 DISTRIBUTION UPDATE to make the necessary changes to the distribution line. ENTIRE RECORD - Perform action #010 HOME DEPARTMENT TRANSFER to update the new HOME ORG, mail code, and phone number. JOB RECORD ONLY - If someone has more than one appointment, you can perform a job transfer only. Use #023 JOB DEPARTMENT TRANSFER to update. The new department will perform action #008 PROMOTION/ DEMOTION to update the employee record in the live Personnel/Payroll system: an approved position inventory number, job class code, job begin date, class entry date, appointment annual salary, distribution amounts, etc. The new department MUST update the SALINC record regarding changes to the fields mentioned above. Remember, you must update the record with the approved position inventory number for all transferred employees. *Remember*...Update the mail code, telephone number, and any other personal information that may have changed on the Personnel 005 Screen. IMPORTANT NOTE: For transfers during the period of June 11, 2008, to June 30, 2008, please be sure to contact central HR/Compensation to process the transfer.
Chart of Accounts	The "Object Codes" chart for academic and non-academic compensation is located in detail on the web at: http://www.finance.upenn.edu/comptroller/accounting/gloc/index.shtml Please reference the above web URL to ensure proper usage of the object codes and chart of accounts. If a department has any questions about the usage of object codes and the chart of accounts, they should contact their school/center's senior business administrator. If the senior business administrator has any questions, they should contact the University Office of Budget and Management Analysis (8-6651).