Benefits At-A-Glance (Monthly Paid)

Benefits At-A-Glance is a guide to the benefits enjoyed by regular full-time faculty and regular full-time/limited service monthly paid staff. This benefit program, combined with the exceptional resources of the University, is among the many advantages the University of Pennsylvania offers faculty and staff. Penn provides a flexible benefits package called PennChoice which lets you select the medical, dental, vision and life insurance coverage that best meets your needs and those of your family, plus allows you to use pre-tax accounts to pay for certain health and dependent care expenses. In addition, Penn offers several other benefits and programs to promote the well being of the members of the Penn community.

MEDICAL and PRESCRIPTION DRUG, DENTAL, AND VISION BENEFITS
Medical, Dental and Vision Plans:

When are you eligible?
Upon appointment for you and your eligible dependents. If you were hired on or before the 15th of the month, your medical, dental and vision insurance is effective the first day of the following month. If you were hired on or after the 16th of the month, your medical, dental and vision insurance is effective the first of the month following thirty days of employment.

How do you get coverage?
Log on to the Penn Benefits enrollment website at www.pennbenefits.upenn.edu to enroll.

Who pays?
Penn pays the majority of the cost for the medical and prescription drug and dental plans. You pay the balance through pre-tax payroll deductions. You pay the full cost of the vision plan. Your PennChoice literature provides your contribution rates. Note: Your payroll deductions for coverage of a same-sex domestic partner and a partner's children are usually subject to imputed income taxes.

What are your plan options?
The following plan options are available to your and your eligible dependents:

Medical Plans: a Preferred Provider Organization (PPO), a Point of Service plan (POS) and two Health Maintenance Organization (HMO) programs.

Prescription Drug Plan: Under all Medical Plan Options, prescription drug coverage is provided through Caremark Prescription Services.

Dental Assistance Plans: Penn Faculty Practice Plan (PFP Plan) and the MetLife Preferred Dentist Program (MetLife PDP).

Vision Care Plan: the vision plan is administered by Davis Vision.

Click here for additional information on the Medical and Prescription Drug, Dental and Vision Plans. See SPD Section 2, pages 13-27.

Group Life Insurance

For You:
The University provides basic group term life insurance of one times your benefits base salary (maximum of $300,000) at no cost to you. If your base salary is more than $50,000, you can choose to reduce your basic life insurance to $50,000. In addition to your basic life insurance, you may choose to purchase supplemental group term life insurance with after-tax contributions.

When are you eligible?
Upon appointment. Basic life insurance coverage begins on your date of hire. Supplemental life insurance coverage begins the month following payment of the first premium.

How do you get coverage?
Log on to the Penn Benefits enrollment website at www.pennbenefits.upenn.edu to enroll. Basic Life: Penn automatically gives you basic life insurance. However, you still must name a beneficiary. Supplemental Life: You must enroll via the Penn Benefits enrollment website and name a beneficiary.

Note: Your basic and supplemental life insurance combined cannot exceed $1,000,000. If you elect coverage over $500,000, you will have to provide evidence of insurability to the insurance company.

Who pays?
Penn pays for basic life insurance. You pay for supplemental life insurance with after-tax payroll deductions. The cost for supplemental life insurance is based on your age and salary. For more information see your PennChoice literature and personal enrollment worksheet.

For Your Dependents:
You may purchase $10,000 of life insurance for your spouse/same-sex domestic partner and/or $5,000 of life insurance for each eligible dependent child.

When are you eligible?
Upon appointment. Coverage begins the month following payment of the first premium.

How do you get coverage?
Log on to the Penn Benefits enrollment website at www.pennbenefits.upenn.edu to enroll.

Who pays?
You pay the full premium with after-tax payroll deductions.

Click here for additional information on Group Life Insurance. See SPD Section 3, pages 29-36.

HEALTH CARE & DEPENDENT CARE PRE-TAX EXPENSE ACCOUNTS

The pre-tax expense accounts are designed to save you money by reducing the net cost for certain expenses that are not covered by other benefit plans. There are two types of accounts: health care and dependent care. Health care accounts are for certain eligible expenses that are not paid by insurance. Dependent care accounts are for certain eligible expenses that allow you, and if you are married, your spouse to work.

When are you eligible?
Upon appointment for the Health Care account. After completing one year of service (and reaching age 21) for the Dependent Care account.

How do you participate?
Log on to the Penn Benefits enrollment website at www.pennbenefits.upenn.edu to enroll.

Who pays?
You. Dollars are set aside from your earnings before Federal, Social Security and Medicare Insurance taxes are withheld.

Click here for additional information on the Pre-Tax Expense Accounts. See SPD Section 4, pages 37-48.

RETIREMENT

The Tax-Deferred Retirement Plan:

Penn’s retirement plan for eligible faculty (faculty with the rank of Asst. Professor and above) and covered full-time monthly staff is a tax-deferred annuity plan called the Tax-Deferred Retirement Plan (TDR). Both you and Penn can contribute to your retirement investments. The University offers a wide selection of investment options through TIAA-CREF and The Vanguard Group. Vesting is immediate. Keep in mind that contributions to the Plan are subject to certain limitations under the Internal Revenue Code.

When are you eligible?
Upon appointment for your own contributions. However, your eligibility for University contributions is based on your age and length of service. All employees must be 21 years of age and have one year of service with the University in which you worked at least 1000 hours or one year of qualified prior service credit with another organization to be eligible for University contributions. Once eligible, you will receive a basic age-based University contribution even if you do not contribute. And, if you choose to contribute, the University will provide a dollar-for-dollar match on your contributions up to 5% of your base salary.

What is the service credit?
The normal waiting period before University contributions begin is one year from your date of hire. Penn waives this waiting period for employees who meet all of the following qualifications:

The preceding employer was eligible to maintain a retirement plan under Section 403(b) of the Internal Revenue Code,
the employee had no interim employment between the previous employer and Penn,
the employee’s position at the previous employer was covered under the employer's Section 403(b) retirement plan, and
the employee held the qualified position for at least one year.

If you qualify for the service credit, you and your prior employer must complete verification forms. Click Here to download these forms, or you can pick them up at the Benefits Office at 3401 Walnut Street, Suite 527A. Employees who do not meet all of the above qualifications must complete the one-year waiting period in order to receive University contributions. However, you may still make your own contributions during that one-year period.

How do you enroll?
Call the University of Pennsylvania Retirement Call Center at 1-877-PENN-RET (1-877-736-6738).

Who pays?
Penn and, if you choose, you. Penn will provide you with a basic age-based contribution, whether you contribute or not. Then, you may contribute up to 5% of your base salary to receive a dollar-for-dollar University matching contribution. Both your contributions and the University’s are made on a tax-deferred basis.

Your Age as of January 1	Basic University Contribution	Matching University Contribution	Total Potential University Contribution
Under 30	1.5% of salary	$-for-$ match on employee contributions up to 5% of salary	6.5% of salary
30 to 39	3% of salary		8% of salary
40 and over	4% of salary		9% of salary

Voluntary Supplemental Retirement Annuity Plan:
Penn’s Supplemental Retirement Annuity Plan (SRA) allows you to make additional tax-deferred contributions to your retirement plan. The University offers a wide selection of investment options through TIAA-CREF and The Vanguard Group. Vesting is immediate. Contributions to the Plan are subject to the limitations of the Internal Revenue Code.

When are you eligible?
Upon appointment. You must enroll to participate in the Plan.

How do you enroll?
Call the University of Pennsylvania Retirement Call Center at 1-877-PENN-RET (1-877-736-6738).

LONG TERM CARE INSURANCE

Long Term Care Insurance (LTC) can be valuable to you and your eligible family members' future financial planning. Long Term Care benefits assist individuals who are unable to care for themselves. Benefits can be provided while at home, in a nursing facility and even at an adult day care.

When are you eligible?
Upon appointment for individual coverage, and upon proof of insurability for your eligible family members. Coverage begins on the first day following your enrollment.

How do you get coverage?
Call John Hancock at 1-800-711-2899, Monday through Friday from 8:30am to 6:30pm, or visit http://penn.jhancock.com.

Who pays?
You pay the full cost.

Click here for more information on Long Term Care. See SPD Section 5, pages 49-52.

TUITION ASSISTANCE BENEFITS

For You:
Penn provides full-time faculty and full-time/limited service staff with tuition benefits for undergraduate and graduate study at Penn through the Faculty/Staff Scholarship Program.

When are you eligible?
Within one semester of appointment to a full-time University position and fulfillment of Penn's admission requirements prior to the mid-semester deadline.

Who pays?
Penn. The University pays for two course units of tuition, general fees and technology fees in the fall and spring semesters and two course units to be used over the summer sessions. Benefits are paid for credit courses, Math 110 and courses associated with the Stretch Program.

Tax Liability: Employees taking two or more graduate courses during the year at a total cost greater than $5,250 must pay taxes on the tuition costs beyond the $5,250 that is exempted from taxes. Penn will indicate on your W2 Form that you received that additional amount of tuition as taxable income. This extra income will incur income tax, Social Security tax and Medicare tax. The taxes will be withheld from the gross tuition benefit that you receive from Penn and the net amount will be posted to your student account.

For Your Dependent Children:
Penn provides dependent children with tuition benefits for undergraduate study at Penn through the Faculty/Staff Scholarship Program. Benefits for undergraduate study at other Penn approved, accredited colleges and universities are provided through the Direct Grant Scholarship Program.

When are you eligible?
After three years of full-time/ limited service employment.

Who pays?
Penn and the student. For eligible dependent children matriculated at Penn, the University pays 75% of undergraduate tuition and technology fees. The student pays the rest. For eligible dependent children matriculated at approved, accredited colleges/universities other than Penn, the University pays the lesser of the school's undergraduate tuition or 40% of Penn's tuition. The student pays any remaining charges. Click here for information regarding restrictions on the benefit, definition of dependent child and other information that impacts your use of the benefit.

Tax Liability: Benefits for a same-sex domestic partner's dependent child(ren) are taxable and subject to withholding of Federal Income Tax, Social Security Tax (FICA) and Medicare Insurance Tax, unless the child(ren) are your tax dependents.

For Your Spouse/Same-Sex Domestic Partner:
Penn provides spouses/same-sex domestic partners tuition benefits for undergraduate study at Penn through the Faculty/Staff Scholarship Program.

When are you eligible?
After three years of full-time/ limited service employment.

Who pays?
Penn and the student. The University pays 50% of the undergraduate tuition and technology fees for spouses/ same-sex domestic partners matriculated at Penn. The student pays the rest.

Tax Liability: Benefits for a same-sex domestic partner are taxable and subject to withholding of Federal Income Tax, Social Security Tax (FICA) and Medicare Insurance Tax, unless the partner is your tax dependent.

Click here for more information on Tuition Benefits.

PAID TIME OFF

Staff Paid Time Off:
When are you eligible?
You are eligible for paid time off after you complete the introductory period of four months. You accrue paid time off each month based on the following schedule:

Years of Service	Monthly Accrual Rate
Less than 2 years of service	1.250
At least 2 years of service	1.417
At least 3 years of service	1.583
At least 4 years of service	1.750
At least 5 years of service	2.000

You may use paid time off as of the first day of the month following the month of accrual once you have satisfactorily met the introductory period. Your years of service are accrued based on the date you were hired. If your hire date is on or before the 15th of the month, you begin accruing paid time off in the month you were hired. If your hire date is on or after the 16th of the month, you begin accruing paid time off in the month following the month in which you were hired. The maximum balance you can have is 24 days.

Special Vacation:
In addition to the regular paid time off allowance, a special vacation is usually granted for the days between Christmas and New Year's Day.

When are you eligible? Upon appointment.

Holidays:
The University observes the following holidays: New Year's Day, Martin Luther King Jr. Day, Memorial Day (some are classes held, but administrative offices are closed), Independence Day, Labor Day, Thanksgiving Day and the following Friday and Christmas Day.

When are you eligible?
Upon appointment.

SICK LEAVE AND DISABILITY

Sick Leave for Staff Grade 28 and Below:
You accrue sick leave at the rate of one day per completed month of service in each fiscal year. It may be used for your illness, doctor and dentist appointments when they cannot be scheduled during non-working hours. You also may use up to 3 days of your sick leave accrual per fiscal year for the illness of a member of your household. Unused sick days carry over to the next fiscal year up to a maximum of 90 days.

When are you eligible?
Upon appointment.

Who pays?
Penn.

Short-Term Disability (STD) for Staff Position Grade 28 and Below:
If you are unable to work due to a short-term disability, Penn's short-term disability plan gives you paid time off based on the number of short term disability days available to you. Penn gives you 22 short-term disability days when you are hired. You also accrue additional days annually at the rate of one day for every two unused sick leave days at the completion of each fiscal year. Before using your accumulated short-term disability, you must exhaust all available sick leave and paid time off days. At that point, you may apply for short-term disability. Sick leave and short term disability can accumulate to a combined maximum of 132 working days (6 months).